Chairs: Michelle Miller and Alix Giannetti
Minutes: Doreen Miller
Also in attendance: Heidi Moesinger, Elizabeth Doyle
Past Events Review
- Savin Hill Park Tour, May 15
- Turnout was good, around 20 people.
- Heidi took photos.
- Matt the videographer took video. Alix will be in touch with him.
- Heidi will connect with Taufiq to create a photo gallery for the different events.
New Event Ideas
- Kayaking at the Beach
- Heidi will connect with the City of Boston and those in charge of McConnell Park.
- Could be part of the Grand Opening of McConnell.
- Could also be a separate event offered by the city.
- Courageous Sailing is the company that offers this service to UMassBoston.
- Heidi will connect with the City of Boston and those in charge of McConnell Park.
- Savin Hill Happy Hour – Aaron “Bear” Berger
- He did informal weekly music events at the top of the hill last year, which were popular. People have recently asked Alix about this.
- The chairs will invite Aaron to our next meeting to discuss this further.
- Look for a sponsor to give Aaron a stipend for this, or factor it into our budget.
- In inclement weather, perhaps the Beat would be amenable to allowing us to use their community space.
- Book Swap – July 16th or 17th , 10 AM to noon, or 9 to 11 AM.
- Michelle will take the lead on this.
- Possible places: Savin Hill Park, The Daily, Ryan Playground, Edison Green…
- Easy table set up – have 10-15 books to start with. People bring books to swap.
- Heidi can possibly get books from UMass library that are no longer used.
- Include Susan Wadlington, who has the mini library on Grampian.
- Left over books can be donated to More Than Words.
- Heidi will help with advertisement.
Upcoming Events
- McConnell Grand Opening
- Heidi is in contact with the person in charge at the Parks Dept.
- Local musicians should be used for music.
- No set date as of yet.
- DorchFest, June 4
- Mostly an Ashmont Hill event.
- We should consider collaborating with the organizers and expanding it to include our area for 2023.
- Native American Event
- We have a commitment from Dorchester Historical Society of $250 towards the $500 fee.
- We are requesting a vote at the upcoming CSHCA general membership meeting to match that amount.
- Once finances are secured, Doreen will contact Thomas Green to finalize arrangements.
- Sunday, July 31, 1-2 PM is preferred.
- Place: The top of Savin Hill.
- Amplification – we will test the personal amplifier for range and effectiveness. If it is deemed insufficient, we will request a hard wire hook up from Bill Walczak.
- Advertising will include flyers, social media, and a notice in The Dorchester Reporter.
- Beautification Committee Plant and Bake Sale, June 11, 9 AM – 1 PM
- Make a commitment to help out – man tables, pick up or donate plants, donate and sell baked goods… Let Elizabeth Doyle know how you will help and what time slots you can cover.
- We need a way to transport donated plants from Home Depot and Star. Does anyone have a pick-up truck, station wagon, or vehicle that can hold a lot?
- Food Tour – late July/early August?
- Michelle shared her draft of a 2-sided flyer.
- Great visuals on the flyer and nice first draft.
- Try to condense into one-sided for ease of posting.
- Create a square-formatted one for restaurants to post to their Instagram accounts.
- Michelle will make edits to the flyer and share with the group.
- Michelle shared her draft of a 2-sided flyer.
- Community Picnic at Patten’s Cove – August 13th , Noon to 2 PM or later
- Alix will check with DCR about permitting.
- Alix has emailed Catherine O’Neill (Friends of Patten’s Cove) about the event
- Live Music
- The Carney’s? – Heidi will connect with them.
- Alix will reach out via Facebook to see what bands are in the area that are willing to take part in community events.
- Amplification possibilities
- Get a generator and amps.
- Use a neighbor’s electricity.
- Ask The Beat to provide.
- Bathrooms – PortaPotties, or ask the Beat if people could use their facilities.
- Games, etc.
- Cornhole (Michelle)
- Frisbees (Heidi and Alix)
- Scavenger Hunt – create a Google doc for ideas for items
- Volleyball net?? – Who has one?
- Balloon people (from the Easter Egg Hunt) – Michelle will contact Brie.
- Boston Police Department ice-cream truck (ask Brie).
- Bubble Table
- Encourage people to bring their own games.
- Fundraising – a 50/50 raffle- Doreen will contact Des regarding the whereabouts of the roll of raffle tickets that were used at the general meetings.
- Invitations should include
- Councilor Frank Baker
- Senator Dan Hunt
- Mayor Michelle Wu
- Local business owners
- Police and Fire Departments
Marketing and Budgeting
- Heidi started a spreadsheet with the various events and expenses that she will reshare.
- Budget for CSHCA Events Committee marketing expenses: printing costs of flyers, door hangers, T-shirts, name tags, banner for a table, branded frisbees, etc.
- Factor in the costs of the events that include fees, stipends, materials, food, etc.
- Budget Spreadsheet
- Work together on populating the Google spreadsheet by the end of this week.
- Discuss and finalize the spreadsheet on Sunday, June 5, 10 AM. Alix will provide the Zoom link.
- Notify Elizabeth Doyle, president of CSHCA, with a Cc to Des Rohan, treasurer, of our request for a budget, and present the committee’s budget request for a vote at the general meeting on Monday, June 6th.
Other
- Keep committee meetings on Zoom to accommodate ease of participation and foster greater engagement by community members.
- Meet socially for coffee or drinks outside committee work to foster friendships.
Next meeting: Tuesday, June 28, 7 PM on Zoom.